The Secretary records and distributes the minutes arising from the meetings of the S355 committee and attends to the correspondence.
Minutes are a legal record and record all disbursement of funds and all actions of the S355 committee. Motions must be recorded as lost or carried.
Role Requirements:
- To record the minutes, including motions carried or lost, of meetings of the S355 committee
- To distribute copies of the draft minutes to the S355 committee and to Council
- To record disclosures of interest during meetings
- To manage and store the records of the S355 committee including and filing of hire agreements
- To act as a booking officer unless specifically delegated to another member of the S355 committee
- To write and receive on behalf of the S355 committee in accordance to the resolutions of the S355 committee subject to the specific limitations below
- To act consistently with the delegation and responsibilities of the S355 committee and Council
This position is to be vacated, nominated and approved by Council at each AGM.