Public liability insurance

All events held on Council property require a current public liability insurance policy to the value of $20 million with Sutherland Shire Council listed as an interested party. Your event will not be approved until we receive a copy of the Certificate of Currency. All vendors and amusement ride operators must also have their own current public liability insurance policy.

Risk management and template

Risk management involves assessing potential hazards, their likelihood and how you intend to minimise and control them. Potential risks include:

  • equipment failure
  • lost children
  • major injury or incident
  • severe weather
  • overcrowding in car parks
  • marquee pegs and thoroughfares
  • moving vehicles.

Risks should be monitored and managed throughout an event and you should keep records for legal reasons. You must provide us with a copy of your Risk Assessment/Safety Checklist - PDF - 462 KB before your event.

WHS

You have a duty of care under the NSW Work Health and Safety Regulation 2011 to provide a safe environment for staff, volunteers, performers and contractors. You must respond to any incidents at the event, including logging them in your Emergency Management Plan. Major incidents should be reported to SafeWork NSW.

Emergency Management and Response Plan

All events must have a written Emergency Response Plan (ERP), including a plan for the safe evacuation of attendees. Emergency services will assume control of the situation when they arrive on site. ERPs for major and high-risk events should be developed in consultation with emergency services.

Your Emergency Response Plan should include:

Site plan details to include:
• grid plan of the venue and all services
• assembly areas
• vehicle access for emergency vehicles and
evacuation routes for the public
• location of on-site emergency services, if applicable
• first aid and ambulance areas.
Documentation to include:
• the names and contact details of staff who will authorise and manage evacuation procedures
• how the event will be interrupted and people notified in the event of an emergency
• arrangements for on-site emergencies that do not require outside assistance
• arrangements to pass control to police and emergency services as required
• minor first aid incidents, security to manage containable incidents
• details of hospitals prepared for a major incident
• details of security arrangements
• details of recovery arrangements
• how major incidents will be notified to SafeWork NSW.

First aid First Aid

You must provide details of the first aid facilities and qualified first aid attendants you will supply. Larger events may require a first aid tent or dedicated area. First aid areas must be signposted, correctly staffed and equipped.